FORMAL INVITATION

  بِسْمِ اللهِ الرَّحْمٰنِ الرَّحيمِ  

Have you received an invitation? Or you have invited some people to join your event?

Now, we shall learn about invitation in written or spoken forms, social function, expressions used in spoken invitation. We shall also learn the structure and language features of written invitation.

FORMAL INVITATION

Types of Invitation

 

Formal       Informal

 

Definition

Formal Invitation is an Invitation which follows a dignified form, tone or style in agreement with the established norms,  customs or values.(Websters, 2012).

Function

The function of invitation is inviting people to formal and social events.

Language Features /Linguistic characteristics

1.     Single sentence presentation.

2.     Simple present tense.

3.     Simple, Precise, Concise words.

4.     Detailed information.

5.     The tone should be friendly and sincere. 

6.     Words should be chosen carefully. 

The style of writing should be formal. 

Structures

1. The host  (The person who invites) 
2. The Invitee (The person who is invited)  
3. The phrases of invitation, Example: you are cordially  invited to the honor your presence is requested …requests the pleasure of…
4. The event / occasion
5. The day, date and  time of the event. 
6. The place or venue
7. Additional information or RSVP 

RSVP (it is a French word-"Repondez S'il Vous Plait" means "Please Reply"

Formal Invitation

Response Card

Response Card is usually included in the invitation and the invitee should return it to the person who invites to confirm his/her presence/attendance.

Responding to Formal Invitation 

Responding to formal invitation 1.    Formal invitations should be responded to within 3 days 2.    Replies are written in third person 3.    Replies have to be handwritten 4.    Reason should be briefly stated for declining the invitation

Example : 

Acceptance	Mr. and Mrs. Eri Utomo accept with pleasure the kind invitation of Mr. and Mrs.Pujiyanto to the wedding ceremony of their daughter on Friday, the twelfth of December of seven o’clock Mr. and Mrs. Wibowo accept the invitation with pleasure.
Declining/ Regretting	Mr. and Mrs. Situmorang regret that they are unable to accept the kind invitation of Mr. and Mrs.Pujianto for Friday, the twelfth of December of seven o’clock due to prior engagement.  Mr. and Mrs Wibowo regret to decline the invitation due to health reasons.

Usually besides formal invitation, there is a card   for responding.

Example

 ACCEPTING

DECLINING/REGRETTING

 

📌Attention! 

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